USA Football
Refund Policy
As a non-profit organization the Mechanicsville Braves Youth Football and Cheer (MBYFC) relies on registration results to budget/pay for operating expenses such as the following (but not limited to):

Equipment expenses
Field expenses
Officiating expenses
Insurance expenses

Once a player registers, the process begins to secure your child’s equipment and safety needs.
Please note refunds will only be given if requested in writing within 30 days of registering for a MBYFC activity. After 7 days of an individual’s registration date, only 50% of the amount paid will be refunded. Refunds will not be granted due to change of address/relocation, injury or disinterest.
All refunds will undergo board review and require a minimum of one week to process. Refunds may be subject to a $25 processing fee.

After July 1st no refund of any kind will be granted for the Tackle and Cheer programs. In addition no refunds after April 1st will be granted for the Flag Football program.
 
Extreme Heat and/or Inclement Weather Policy

HEAT INDEX

Heat Index can be described as "what it feels like outside." The heat index is the relationship between temperature and humidity, which can produce detrimental effects on the body. The heat index changes throughout the day; midday (12:00-4:00 p.m.) is often the hottest. When it is hot the body sweats, in which the water in the sweat evaporates and carries heat away from the body. Sweating cools the body through evaporation. Now, imagine that it is hot outside, and the humidity is relatively high. Humidity is basically how much water is already in the air. When you sweat, the only way you cool down is through evaporation of water from your skin. But if the air is holding too much water already, the sweat stays on your skin and you get little to no relief from the heat. High relative humidity restricts evaporation, robbing the body of its ability to cool itself.

The heat index for each day will dictate any cancellations or restricted activity. Our heat plan is designed to protect participants from having heat related illnesses or problems. The heat index will be determined based on the National Weather Service's determination at www.weather.gov with the input of zip code 20659.

MBYFCC MANDATES THAT ALL OUTSIDE PRACTICES & COMPETITIONS MUST BE SUSPENDED WHEN THE HEAT INDEX REACHES EXCESS OF 104 DEGREES.

No activities will be allowed when the heat index at the location of the activity is more than 104 degrees.

HEAT INDEX GUIDELINES

  1. If the heat index is 80-89: participants should be watched closely for any signs of heat distress, and frequent water breaks should be taken.
  2. If the heat index is 90- 99: participants should be watched closely for any signs of heat distress. Mandatory water breaks every 30 minutes for 10 minutes in duration along with iced down towels for cooling. Contact sports and activities with helmets and other possible equipment should be removed while not involved in contact. Athletic activities should be modified such that football players should practice in shorts, shoulder pads and helmets only.
  3. If the heat index is 100-104: participants should be watched closely for any signs of heat distress. Mandatory water breaks every 20 minutes for 10 minutes in duration along with iced down towels for cooling. Uniform modifications are required - shorts, t-shirts, and helmets only. Helmets and other possible equipment should be removed if not involved in contact or necessary for safety. Reduce time of outside activity. If necessary for safety, suspend activity.
  4. If the heat index is more than 104 degrees: all activities will be suspended or postponed until later in the evening. No activity will begin before 7 pm and must conclude by 10 pm. Activity could also be rescheduled for when the heat index has reached an acceptable level. No activity may begin until conditions are acceptable, meaning the heat index is below 104. All appropriate guidelines should be followed based on the reading at the time.

HEAT STRESS & ATHLETIC PARTICIPATION

During hot weather conditions the athlete is subject to heat related illnesses. Watch for the following:

Heat Related Illness

Treatment

Heat Cramps are involuntary muscle spasms.

Participant should rest in a cool place. Massage cramp with ice and passive stretching. Replenish fluids with water. Return to play when symptom free.

Heat Exhaustion involves profuse sweating, dizziness, weakness, nausea, and headache.

Remove unnecessary clothing & equipment. Towel participant with cool water and/or ice especially in the neck region, armpits and near groin areas (this rapidly cools the body). Rest in cool place. Discontinue activity until thoroughly recovered. Return to play when symptom free.

Heat Stroke is a Medical Emergency associated with nausea, seizures, disorientation, a glassy stare and possible unconsciousness or coma. It may occur suddenly without being preceded by any other signs. The individual is usually unconscious with a high body temperature and a hot dry skin. Heat stroke victims, contrary to popular belief, may sweat profusely.

Remove unnecessary clothing & equipment. Towel participant with cool water and/or ice especially in the neck region, armpits and near groin areas (this rapidly cools the body). Rest in cool place. Treat for shock. May not return to play until assessed by a medical provider.

With any Heat Related Illness, treatment for all heat conditions involves immediately moving the person to a cool place, rapidly cooling the body, and removing all equipment and unnecessary clothing. Administer cool fluids. Elevate the feet above the heart to maintain blood pressure and circulation to the brain.

The following practices and precautions are mandatory for athletic participation:

  1. Each athlete will provide a completed physical examination form from a physician, nurse practitioner or physician's assistant, parent's informed consent and emergency contacts, before he or she may practice, play, or compete. This form is available at www.mechanicsvillebraves.org. Copies of this information should be provided to the Team Mom at the start of each season and should accompany the coach to all games and practices.
  2. Along with physical conditioning the factor of acclimatization to heat is important. Acclimatization is the process of becoming adjusted to heat. It is essential to provide GRADUAL ACCLIMATIZATION TO HOT WEATHER. Research states that most heat related fatalities occur in the first four days of preseason practice. Please acclimate your athletes to the heat with gradual practice sessions.
  3. The most important safeguard to the health of the athlete is the replacement of water. Please ensure participants have an adequate amount of water at the start of each activity. Check and be sure athletes are drinking the water.
  4. It is required that each coach know what to do in case of an emergency. It is required that at least one member of each teams coaching staff be CPR and First Aid Certified by either the American Red Cross or American Heart Association. It is recommended that all coaching staff be CPR and First Aid Certified by either the American Red Cross or American Heart Association. All teams must maintain an appropriate First Aid Kit at all practices, games, and competitions along with injury ice bags. Be familiar with immediate first aid practices and procedures for obtaining medical care, including ambulance service.

INCLEMENT WEATHER

Inclement weather can be defined as the existence of rain or abnormal climatic conditions (whether they be those of hail, snow, cold, high wind, severe dust storm, extreme high temperature or the like), by virtue of which it is either unsafe and/or unreasonable for individuals to continue participating in activities outdoors when exposed to this weather.

The determination for inclement weather severity for each day will dictate any cancellations or restricted activity. Our inclement weather plan is designed to protect participants from being placed into potentially unsafe environmental situation.

MBYFCC MANDATES THAT ALL OUTSIDE PRACTICES, GAMES & COMPETITIONS MUST BE SUSPENDED WHEN THUNDER IS HEARD OR LIGHTENING IS OBSERVED. ALL OUTDOOR ACTIVITIES WILL STOP FOR AT A MINIMUIM OF 30 MINUTES FROM TIME HEARD OR OBSERVED. ANY SUBSEQUENT THUNDER OR LIGHTENING WILL RESET THE 30 MINUTE CLOCK.

Inclement weather closings may also be determined by St Mary's Recreation and Parks Public Safety Division. Weather related closures for St. Mary's County's Recreation Centers and Parks can be found at https://www.stmarysmd.com/emergency/rpannounce.asp.

During certain weather-related circumstances, waivers to use St. Mary's County Recreation and Parks facilities can be requested. This will requests are only to be made by the MBYFCC President and will be determined on a case-by-case basis.

 
COVID-19 Policy

PROCEDURE FOR COACH OR ATHLETE WHO TESTS POSITIVE FOR COVID-19:

  • Coach/Parent(s)/Legal Guardian(s) reports COVID-19 Positive status to a board of director member, coach, or team mom (If status reported to a coach or team mom, they report to board of director member).
  • Positive individual immediately isolates.
  • Board of director member contacts the St Mary's County Health Department (SMCHD) to confirm positivity.
  • The board of directors send notification letter of possible exposure to those individuals impacted by the exposure while maintaining confidentiality as required by the Americans with Disabilities Act (ADA).
    1. If there is a possibility you are a "close contact", the board of directors strongly encourages you contact the St Mary's County Health Department for contact tracing at https://smchd.org/ or (301) 475-4330.
  • If the COVID + individual has been present at a club event, (i.e., team practice, game, etc.) during period of contractability, said team or group will halt activities for a minimum of 5 days or as otherwise advised by the SMCHD.
  • Positive individual can return to club activities when the following criteria is met:
    1. 10 days have passed since symptoms first appeared,
    2. Fever free for 24 hours, without the use of fever-reducing medication,
    3. Improvement of other symptoms.

PROCEDURE FOR A COACH OR ATHLETE WITH COVID-19 Symptoms:

  • Individual asked to refrain from attending and participating in any club activities while symptoms are present and will not be permitted to return until symptom free for a minimum of 24 hours.

Close Contact Defined: Someone who was within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting from 2 days before illness onset or positive test.